Memorial Chase CIA 2004 Annual Report
The Board of Directors would like to invite you to the Memorial Chase CIA annual meeting. The annual meeting will be held at Krahn Elementary School, Thursday, February 10, 2005, at 7:00PM. Please plan to attend; the board appreciates your participation. If you have any questions regarding the annual meeting, please call Sterling Association Services during normal business hours at 281-447-3388.
˙ Call to order
˙
Establish
A Quorum
˙
Board
Members Introductions
˙
2004
Summary
˙
2005
Improvements
˙
2005
Budget
˙
Long
Term Outlook
˙
Election
of Board Members
˙
Misc.
Business
˙
Homeowner
Input
˙
Adjourn
Four
of the seven board positions are scheduled for ballot. Ken Schiller, Linda
Benge, Jill Chumley and Jennifer Moorhead are running for Re-election (without
opposition at this time). The board is open for additional candidates and if
you are interested, please contact The Board of Directors. It is a very
interesting and educational experience. It takes one evening per month for
monthly meetings and another evening per month for review of management
reports to prepare for the monthly meeting. As a board member, you may be
called upon to participate in occasional special projects.
Sterling Association Services Inc made a couple changes in 2004. The MCCIA contact is Leigh Pollard and can be contacted if you have any questions or comments. Contact information – phone 281-447-3388 - fax 281-966-1764. Note the new mailing address: PO Box 38113 Houston, Texas 77238-8113
Pool
Equipment
The
pool party was held one week before the Memorial Day weekend to allow for more
residents to attend as many of our neighbor's travel out of town during the
Memorial Day weekend. Prizes were donated by local businesses and given away
during the party. Special thanks to all those, including the local businesses,
which helped make this party such a success. Names of the supporting
businesses can be found on the association website www.memorialchasecia.com
The
fence around the front and side of the pool area was replaced to improve the
look around the pool. Some
modifications were needed to secure the pool area and the board has been
working with Aber Fence Company to resolve these.
The
Kroger Share program and the Randall’s Remarkable Card program provide free
money for the MCCIA community. Just
for shopping at their stores, these two local retailers donated a percentage
of your purchases to our neighborhood. Please
continue using these programs each time you shop at Kroger or Randall’s.
If you need a Kroger Share Card or details on the Randall’s
Remarkable Card program, please contact Sterling Association Services at
281-447-3388 or Mikel Fontana at 281-374-9865 or email mccia@memorialchasecia.com
Collection Summary (As of 12/31/04)
|
|
Billed |
Collected |
Outstanding |
% Collection |
|
2005 |
70,500 |
21,342 |
49,158 |
30.0% |
|
2004 |
70,500 |
69,251 |
1,249 |
98.3% |
|
2003 |
64,625 |
64,625 |
0 |
100.0% |
|
2002 |
64,625 |
64,625 |
0 |
100.0% |
|
Year |
Assessment
Rate |
Year |
Assessment
Rate |
|
2005 |
$300 |
1999 |
$275 |
|
2004 |
$300 |
1998 |
$275 |
|
2003 |
$275 |
1997 |
$275 |
|
2002 |
$275 |
1996 |
$275 |
|
2001 |
$275 |
1995 |
$250 |
|
2000 |
$275 |
1994 |
$250 |
Note
- Each
year, the board of directors review all contracts and monthly expenses to keep
our cost down.
|
Operating
Fund |
$40,500.46 |
|
|
Reserve Fund |
54,056.89 |
$94,558.24 |
|
Liability - Fencing Mow Expense D/R |
-4,760.00 100.00 |
|
|
Collection Expense Rec. |
275.00 |
|
|
Late Fee Receivable |
193.03 |
|
|
2004 Assessments |
1,249.11 |
|
|
2005 Assessments |
-21,428.81 |
($24,371.67) |
Total Current Assets |
|
$70,186.57 |
For
all deed restriction violations recorded in 2004, a letter is sent to the
homeowner regarding the violation, with a request for correction. 99% of the
reported violations are promptly corrected. The board would like to thank
every resident for their cooperation and great support. As a reminder, the
board would like to ask each resident to please continue helping to keep our
neighborhood looking great. Several items to stay focused on are:
˙ General Lawn Care – mowing/edging
˙ Improperly parked vehicles
˙ Repair / Replace loose or broken fence boards
˙ Fence Height 6’ 6”
˙ Hanging / Falling Gutters
˙ Materials are to be stored out of sight from street
˙ Pets being allowed to roam the neighborhood
˙ Trash Can Left On Curbside After Collection
˙ Residence in need of painting
The Board of Directors worked during 2003 on the issue of trash collection. To keep our neighborhood in top shape, changes were made to the deed restrictions to include the following guidelines:
˙ Trash containers and recycling bins are to be stored out of view from the front of the house.
˙ Trash should not be placed at the curbside more than 24 hours before normal collection.
˙ Trash containers and recycle bins should be picked up from the curb as soon as possible after collection.
˙ Trash containers and recycle bins should not be placed in the street.
All
residents are asked to follow these new guidelines.
The
Board of Directors contacted the water district and requested that the curbside
addresses for MCCIA be repainted. The
board approved our request then advised that they would address this issue again
in the Spring 2004. The water
board completed this project during the summer of 2004.
Thank You !!.
Annual
spraying of the MCCIA area has been ongoing for the last several years. In 2004,
the board again increased the normal weekly spraying of the area to twice weekly
due to the risk of illness. The board has renewed the contract for 2005 for
weekly spraying between April and November.
The
MCCIA’s web page has been updated. Highlights
of the MCCIA web page are:
˙ ACC Forms
˙ Monthly Newsletters
˙ MCCIA monthly meeting minutes
˙ Annual Meeting Information & Forms
˙ Comment & Suggestion Page
˙ Pool Tag Request/ Pool Hours
˙ Annual Pool Party Highlights
˙ Links
Currently
residents can communicate with board members and the association via email mccia@memorialchasecia.com
All emails must include the resident’s name, address, and phone number.
Plans are to continue improving the web page to provide easy access to information for our residents. If you have any suggestions, please submit them to mccia@memorialchasecia.com
All
residents are asked to be aware of the activities in and around our
neighborhood. As a reminder, please keep our common area clean and safe. Please
remove all items from the common area when you leave and please contact 911 if
you see any vandalism-taking place around our neighborhood.
The
board monitors the condition of the common area.
During 2004 some issues were addressed regarding the use and hours of the
court areas. Lighting repairs will
be completed in January 2005.
The
pool party will be held on Saturday, May
21, 2005
Mark
your calendars!.
This is one week before the Memorial Day weekend and allows for more residents
to attend as many of our neighbors travel out of town during the Memorial Day
weekend. Volunteers are needed for planning and obtaining donations for door
prizes to make the party a great success. If you are interested in helping out
with the party, please contact Mikel Fontana.
Residents
are reminded that ACC forms must be completed and approved before any repairs
or additions to their residence. This includes fences, roofs, and painting.
ACC forms and information are available at www.memorialchasecia.com
In
October of 2004, annual assessment bills were mailed. A payment plan was
available, which allowed assessments to be paid in three payments. As of
12/31/04 / $21,428.81 of the 2004 assessments had
been paid. Accounts are delinquent if not paid in full by 01/31/2004 and late
fees and interest will be applied. Delinquent
accounts will be turned over to our attorney for collection.
The
2005 budget has been set and approved by the board. The budget was set as
follows:
|
Budgeted
2005 Total Income |
$71,220.00 |
|
Budgeted
2005 Total Expenses |
73,529.00 |
|
Net
Income (Loss) |
(2,309.00) |
Expense
Details:
|
Utilities |
$12,840 |
|
Grounds
Maint. |
$3,610 |
|
Taxes & Insurance |
7,870 |
|
Building
Maint. |
350 |
|
Legal/Professional |
21,500 |
|
Billing/Collections |
90 |
|
Pool |
19,135 |
|
Administrative |
2,250 |
|
Tennis Court |
560 |
|
Write
offs/ Adj. |
0 |
|
Parks/Playground |
500 |
|
Capital
Reserve |
4,824 |
The
financial health of our association is good. The board is always looking ahead
to the future to insure that we keep our present health. We continue to work to
insure that the best interests of our neighborhood are kept as the top priority.
As always the board is open to the opinions of each resident. Please make plans
to attend the annual meeting and or the monthly meetings held the second
Thursday of each month at the Fire Station on Landry.
Looking
forward to seeing you at the annual meeting
Respectfully,
Memorial
Chase CIA Board of Directors.