Memorial Chase CIA 2000 Annual Report
Annual Meeting
The Board of Directors would like to invite you to the Memorial
Chase CIA annual meeting. The annual meeting will be held at
Krahn Elementary School, Thursday, February 08, 2001, at
7:00PM. Please plan to attend, the board appreciates your participation. If you
have any questions regarding the annual meeting, please feel free to call HMS
Company / Marc Newman during normal business hours at 281-874-0414
The meeting agenda is:
* Call to order
* Establish A Quorum
* Board Members Introductions
* 2000 Summary
* 2001 Budget
* Long Term Outlook
* Election of Board Members
* Misc. Business
* Homeowner Input
* Adjourn
Board Member Elections
Four of the seven board positions are scheduled for ballot.
Linda Benge, Shirley Maxey, Jenny Roberts and Rhonda Kelly are running for
Re-election (with out opposition at this time). The board is open for additional
candidates and if you are interested, please contact The Board of Directors. It
is a very interesting and educational experience. It takes one evening per month
for monthly meetings and another evening per month for review of management
reports to prepare for the monthly meeting. As a board member, you may be called
upon to participate in occasional special projects.
2000 Summary
Collection Summary ( As of 12/00 )
Billed Collected Outstanding % Collection
2000 64,625 62,840
1,785
97.2%
1999 64,625 64,075
550
99.1%
1998 64,625 64,199
426
99.3%
1997 64,625 64,449
176
98.8 %
1996 64,625 64,625
0
100 %
1995 64,900 64,900
0
100 %
MCCIA Assessment Rate History
Year Assessment Rate
1994 -- $ 250.00
1995 -- $ 275.00
1996 -- $ 275.00
1997 -- $ 275.00
1998 -- $ 275.00
1999 -- $ 275.00
2000 -- $ 275.00
Note - The board of director's reviews each year all contracts and monthly expense to keep our expense down. The board is currently reviewing some changes in the laws concern pool in Harris County. Changes in the law and increased cost could lead to increased assessments in 2002.
Pool Equipment
The pool diving board was replaced with a sliding board during the 2000 pool
season. The board continues to monitor all equipment to be sure it all is in
good working order.
Pool Opening Party
The pool party was held one week prior to the Memorial Day weekend to allow for
more residents to attend as many of our neighbors travel out of town during the
Memorial Day weekend. Over 80 prizes were donated by local businesses and given
away during the party. A Special thanks to all of our local businesses that help
to make this party such a success. Special thanks to everyone that helped out to
make the party success a success.
Extended Pool Season
The 2000 pool season was extended into the month of September, which allowed
residents to use the pool during the weekends for the first month after the
school season began.
Kroger Share And Randalls Remarkable Card Collections
These two local retailers just for shopping at their stores and using these
cards, have donated a total of $ 353.81 to our neighborhood in the last year
Please continue using these programs each time you shop at Krogers or Randalls.
If you need a Kroger Share Card or details on the Randalls Remarkable Card
program please contact HMS Company / Marc Newman at 281-874-0414 or Mikel
Fontana at 281-379-2366 or 1-800-319-4290 (Pager)
The balance sheet of Memorial Chase CIA as of 12/31/00 is shown below.
Assets:
* Operating Fund
52,727.33
* Reserve Fund
33,267.13 $ 85,995.27
* Interest Assessments
518.68
* Misc Fees
40.00
* Attorney Fees Recv.
49.66
* 1997 Assessments
176.00
* 1998 Assessments
425.78
* 1999 Assessments
550.00
* 2000 Assessments 1,785.00
* 2001 Assessments -27,183.18
( $ 23,638.06)
Total Current Assets $ 62,357.21
Deed Restriction Changes
The Board of Directors is currently reviewing the issue of storage of Trash
Cans and Recycling Bins. The board is considering making modification to make it
a Deed Restriction Violation for the storage of trash cans as so they are
visible from the street. To keep our neighborhood in top shape currently
residents are asked to keep their trash cans stored so they can not been seen
from the street. Trash should only be put out on the street 24 hours prior to
trash day.
Memorial Chase CIA
2000 Annual Report Page 2
Deed Restrictions / Violations
During the year of 2000, there were a total of 57 deed restriction violations
recorded. A letter is sent to the homeowner regarding the violation, with a
request for correction. 99% of the reported violations are promptly corrected.
The board would like to thank each and every resident for their cooperation and
great support. As a reminder the board would like to ask each resident to please
continue helping to keep our neighborhood looking great. Several items to stay
focused on are:
* General Lawn Care
* Improperly parked vehicles
* Repair / Replace loose or broken fence boards
* Hanging / Falling Gutters
* Materials are to be stored out of sight from street
* Pets being allowed to roam the neighborhood
Flood Control
The board continued to work with the Harris County Flood Control and County
Commissioner's Office regarding the flooding of the streets in our neighborhood
during heavy rains. The board continues to monitor the building around our area.
2001 Improvements
Security Additions
Due to continued vandalism to the common area, improvements will be made to the
fencing protecting our common area. Additional security lighting is being
installed in the pool area to discourage theft and vandalism. All residents are
asked to be aware of the activities in and around or neighborhood. As a reminder
please keep our common area clean and safe. Please remove all items from the
common area when you leave.
Play Ground Area / Equipment
The board monitors the condition of the play ground equipment to insure the
safety of all our residents. The swings were replaced in 2000 to prevent
possible injuries. Please advise the Management Company if you are concerned
over any issue in the common area.
Pool Area Equipment
Additional lawn chairs and new picnic tables are being considered for the pool
area for the 2001 pool season.
Pool Opening Party
The pool party will be held on Saturday, May 19, 2001
(Mark your calendars ) This is one week before the Memorial Day weekend and will
allow for more residents to attend as many of our neighbors travel out of town
during the Memorial Day weekend. This year we look forward to making this our
best party. Volunteers are needed for planning and obtaining donations for door
prizes to make the party a great success. If you are interested in helping out
with the party, please contact HMS Company / Marc Newman 281-874-0414 or Mikel
Fontana at 281-379-2366.
MCCIA Planning For The Future
MCCIA WEB is now available at http://users.ev1.net/~mccia/
. The pages were created for improved communication and access
to require documents for our residents. Residents can communicate with
board members via email at mccia@ev1.net
Take a look at the WEB pages Comments / Questions welcomed.
Highlights on the WEB page are:
Annual Meeting Information ACC Forms
Pool
Information
Pool Tag Request
Future Links: Monthly New Letters
MCCIA Monthly Event Posting
2001 Financial Overview
In October of 2000, annual assessment bills were mailed. A payment plan was
available, which allowed the assessment to be paid in three payments. As of
12/31/00 $ 27,183.18 (42%) of the 2001 assessments has been paid. Delinquent
accounts will be sent additional statements, and any remaining delinquent
accounts will be turned over to our attorney for collection.
All assessments were due on 01/01/01
2001 Budget
The 2001 budget has been set and approved by the board. The budget is based on a
95% assessment collection rate. The budget was set as follows:
* Budgeted 2001 Total Income $ 63,240.00
* Budgeted 2001 Total Expenses $ 65,133.00
Net Income (Loss)
$ (1,893.00)
Expense Details:
Utilities
12,768.00
Taxes and Insurance
5,475.00
Legal / Professional
19,860.00
Pool
15,363.00
Tennis Court
640.00
Parks / Playground
660.00
Grounds Maintenance 3,333.00
Building Maintenance
440.00
Billing / Collections
100.00
Administrative
1,370.00
Write Offs / Adjustments 300.00
Capital Reserve
4,824.00
2001 Outlook
The financial health of our association is good. The board is always looking
ahead to the future to insure that we keep our present health. We continue to
work to insure that the best interests of our neighborhood are kept as the top
priority. As always the board is open to the opinions of each resident. Please
make plans to attend the annual meeting and or the monthly meetings held the
second Thursday of each month at the Fire Station on Landry.
Looking forward to seeing you at the annual meeting
Respectfully,
Memorial Chase CIA Board of Directors.
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